AI Usage Policy
Last updated February 28, 2026
Technology plays a key role in how we deliver efficient and high-quality legal support. We leverage artificial intelligence to assist with legal research, document drafting, and administrative tasks. However, we maintain a clear distinction between the efficiency of technology and the professional judgment required to practice law. AI is a tool we use to support our work, but it never replaces the role of a licensed attorney.
We prioritize the confidentiality of your information above all else. We do not use public or free consumer-facing AI platforms for client matters. The use of public AI tools can unintentionally waive attorney-client privilege and expose sensitive data to model training, which risks unauthorized disclosure. Instead, we utilize secure, enterprise-grade AI systems. These platforms operate under strict contractual guarantees that prevent them from training their models on our data or accessing our client files.
We treat every piece of content assisted by AI as a rough draft. Because AI is capable of generating inaccurate information or "hallucinations," we perform a rigorous human review of every document and research finding. We verify every legal citation, contractual clause, and factual assertion to ensure it meets our professional standards. You receive a final work product that has been vetted by an attorney rather than one that simply relies on an algorithm.
We also encourage our clients to exercise caution when using AI for their own business or personal needs. If you input sensitive strategies or confidential facts into a public AI tool, you may inadvertently compromise the legal protections that cover your interests. If you have questions about whether a document or a strategy is safe to process through an AI platform, we advise you to speak with us first. We are here to help you navigate these tools safely and ensure your legal position remains protected.
This public policy explains how Easler Law PLLC uses artificial intelligence in the practice of law. It is written for clients and the public. It does not name the specific products we use. Our lawyers remain responsible for every matter and for every work product we deliver.
Purpose
We use artificial intelligence to support research, drafting, organization, and firm operations when doing so is consistent with our duties of competence, confidentiality, supervision, candor, and reasonable fees. Artificial intelligence does not replace legal judgment. Artificial intelligence output is not legal advice.
Ethical Standards We Follow
Our use of artificial intelligence complies with the Rules of Professional Conduct and with applicable ethics guidance, including Florida Bar Ethics Opinion 24-1, Alaska Ethics Opinion 2025-1, D.C. Bar Ethics Opinion 388, and ABA Formal Opinion 512.
How We Use Artificial Intelligence
We may use approved artificial intelligence tools to assist with general legal research on public law, drafting support, document organization, internal administration, and similar tasks. When a task involves client facts, strategy, filings, advice, or other information relating to a representation, we use only tools the firm has vetted for confidentiality and security. A lawyer reviews the output before it is relied on, shared with a client, or filed with a court.
We do not use public or consumer artificial intelligence tools for client-related work. Outside vendors who assist the firm with bookkeeping or similar functions are not permitted to use artificial intelligence on client-related work.
Confidentiality and Privilege
We protect information relating to the representation of a client. Confidential or identifiable client information is not entered into an artificial intelligence tool unless the tool has been approved by the firm after a privacy and security review and the client has given informed consent when consent is required.Anonymizing names is not enough if the remaining facts still identify a client or a matter. Securities work and other highly sensitive matters receive heightened review. We select tools with contractual limits on data use, encryption in transit and at rest, and restrictions on training with firm or client data.
Human Review and Professional Responsibility and Verification
Every user must independently verify accuracy, citations, and completeness against primary sources before any artificial intelligence output is used. Supervising attorneys remain responsible for all work product. Partners and supervising attorneys must ensure that staff follow this policy. Andrew Easler serves as AI Compliance Officer and Ethics and Compliance Partner.
Fees and Billing
Our billing remains hourly or flat fee under the engagement terms. Efficiency gained from artificial intelligence benefits the client. We do not inflate bills. We do not bill artificial intelligence generated work as if it were original research time. We do not pass through artificial intelligence subscription costs as a separate client charge unless a written engagement says otherwise.
Client Consent
Our engagement materials include informed consent language describing our use of artificial intelligence, the related risks, the security measures we require of approved vendors, and our commitment to bar guidance. Clients may opt out or request additional safeguards. Please raise any preference at the start of the representation or at any time during the matter.
Oversight and Training
The AI Compliance Officer reviews new ethics opinions, vendor privacy updates, and emerging practices on a regular schedule. New tools require preapproval after a privacy and security review. All lawyers and staff receive training when this policy is adopted and receive refresher training each year. All users must acknowledge each year that they have read and agree to this policy. The policy is reviewed annually or when the law or the technology materially changes.
Questions
If you have questions about how AI is or is not being used on your matter, ask. We are happy to walk you through it. Contact us at [email protected] or 321-206-3603.